Keep a spreadsheet you can use anywhere
CSV/XLSX/PDF—your entire inventory, plus totals & audit.
Column schema (typical)
Column
Description
Item_ID · Room
Unique identifier and location
Title · Category
Item name and classification
Brand/Model · Serial/UPC
Product identification
Quantity · Condition
Count and state details
RCV_min · RCV_max
Replacement cost value range
ACV_min · ACV_max
Actual cash value range
Confidence · Include_in_coverage
Quality metrics and coverage flags
Evidence_keyframes
Links + timecodes
Voice_notes · Special_flags
Additional context and markers
Notes · Capture_timestamp
Comments and temporal data
Job_ID
Move/project reference
Totals & audit
Value Summary
- Declared value (RCV/ACV)
- Item counts
- High-value count
Audit Trail
- Exporter + timestamp
- Evidence bundle hash
Why it matters
No lock-in
Works with any mover CRM, RMC portal, or insurer intake.
Faster claims
Pre-move "before" photos + values speed decisions.
Better budgeting
RMCs/HR can compare declared value vs policy limits.